NOTICE OF ANNUAL GENERAL MEETING AND NOMINATIONS FOR THE 2026–2027 COMMITTEE

Notice is hereby given that the Thirty-Fourth Annual General Meeting of the Tamil Senior Citizens’ Association (NSW) Inc. will be held as follows:

Date: Thursday, 24 September 2026
Time: 9.30 a.m.
Venue: Strathfield Council Homebush West Community Centre
52 Hampstead Road, Homebush West NSW 2140

Business of the Meeting

The business of the Annual General Meeting shall be:

  1. President’s Address.
  2. Confirmation of the Minutes of the 2025 Annual General Meeting.
  3. To receive and consider the Annual Report of the Committee of Management for 2025–2026.
  4. To receive and consider the Audited Annual Financial Statements for 2025–2026.
  5. To review the Annual Membership Subscription.
  6. General Business.
  7. Election of the Committee of Management for the year 2026–2027.
  8. Election of the Disciplinary Committee.
  9. Appointment of the Returning Officer.
  10. Appointment of the Auditor.
  11. Close of Meeting.

Management Committee Elections 2026–2027

Closing Date for Nominations

Nominations close at 12.00 noon on Thursday, 3 September 2026.

To facilitate the submission of nomination papers, the Association’s office at 1B Bates Street, Homebush will be open from 10.00 a.m. to 12.00 noon on Thursday, 3 September 2026.

Relevant Extracts from the Constitution

Clause 8.1 – Composition of the Committee of Management

The Committee of Management shall consist of 14 members, each of whom must have been a member of the Association for not less than 12 months, namely:

  • President
  • Vice President
  • Secretary
  • Assistant Secretary
  • Treasurer
  • Assistant Treasurer
  • Eight (8) Executive Members

Clause 5.2 – Membership Eligibility

The annual membership subscription is due on 1 July each year and must be paid no later than the last Thursday preceding the Annual General Meeting.

Only members who have paid their subscriptions in full, including the current membership year (July 2026 – June 2027), are entitled to:

  • Attend the Annual General Meeting;
  • Vote at the Annual General Meeting;
  • Nominate a candidate; or
  • Be nominated for election to the Committee of Management.

Clause 8.3 – Nomination for One Position Only

A member may be nominated for one position only. If more than one nomination is received for the same member, all such nominations will be declared null and void.

Clauses 8.5 and 24.2 – Nomination Requirements

  • Nominations must be proposed and seconded by two eligible members.
  • The nominee must sign the nomination form indicating acceptance.
  • Nomination papers must reach the Returning Officer at least ten (10) days before the Annual General Meeting.
  • All nominations must be submitted on the prescribed forms in a sealed envelope addressed to the Returning Officer.

Election Procedures

  1. The Returning Officer will open the nomination papers at 12.00 noon on Thursday, 3 September 2026 at the Bates Street Community Centre and announce the names of candidates nominated for election. Members are welcome to attend.
  2. One set of ballot papers will be issued to each eligible member after their name has been marked off the membership register.
  3. The Returning Officer may request acceptable identification before issuing ballot papers.
  4. Separate coloured ballot papers will be issued for:
    • President
    • Vice President
    • Secretary
    • Assistant Secretary
    • Treasurer
    • Assistant Treasurer
    • Executive Members
  5. Members may indicate their vote by placing either a tick (✓) or a cross (✗) against the nominee(s) of their choice.
  6. For the offices of President, Vice President, Secretary, Assistant Secretary, Treasurer and Assistant Treasurer, members must vote for one nominee only for each position.
  7. For the election of Executive Members, members may vote for up to eight (8) nominees. Voting for fewer than eight nominees is valid. However, ballot papers containing votes for more than eight Executive Members will be rejected.
  8. Counting of votes may commence while polling is in progress. No interim results or voting trends will be disclosed.
  9. The Returning Officer may assist any member who has difficulty reading the ballot paper or who requires physical assistance in casting a vote.
  10. The Returning Officer’s decision on all matters relating to the conduct of the election shall be final.
  11. Members will be invited to vote according to the numbers printed on their lunch tickets. Your cooperation in following this procedure will be appreciated.

Returning Officer’s Address

The Returning Officer
P.O. Box 2127
Homebush West NSW 2140

We encourage all eligible members to participate in the nomination and election process and to attend the Annual General Meeting.

By order of the Management Committee.

Kind regards,

C. KarunasaladevaSecretary
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TSCA 2026 AGM Notice and Nomination (1)Download